How easy is it to use AOA MORE?
AOA MORE requires the use of one of our approved EHR vendors. The list of approved vendors is constantly expanding. AOA MORE has worked with EHR vendors to ensure that data entered into your electronic exam record flows accurately to AOA MORE. You will have to sign on with a user name and password to see data in AOA MORE and your data will only be visible to you and no one else. AOA MORE has a dashboard for you to view weekly updates on your progress. It will show you analysis of your glaucoma patients, laser patients, and more. It is intended to strengthen your patient care by providing you with frequent comparison feedback. Keep in mind, the comparisons you see are from across the nation.
Can you manually enter data into AOA MORE?
There is no plan to have manual data entry into AOA MORE. We view the success of AOA MORE to be that ODs can use their valuable time to see patients and not become data entry technicians and if you are allocating manual data entry to someone else, there is the potential of human error. By simply filling out your EHR exam form and having it linked to AOA MORE, you can participate with minimal effort.
Which EHRs are supported?
At launch in June 2015, AOA MORE will be supported by RevolutionEHR, Compulink and MaximEyes. The plan is to bring on additional EHR vendors as quickly as possible and there are many vendors already preparing to be part of the next release. If your vendor is not supported, please register with AOA MORE so we know which EHRs are most in demand.
What browsers are supported?
AOA MORE supports Google Chrome, Firefox, Safari, and Internet Explorer (version 8 or above).
How does data get from my EHR to AOA MORE?
Each week, the participating EHR vendors send clinical data from their systems to AOA MORE's receiving area. AOA MORE is not going into your EHR to get data. The information is “pushed” from your EHR to AOA MORE by systems your EHR vendor put into place. Data is encrypted using industrial-strength encryption and remain encrypted while in transit and at rest. Once the data has been validated and processed, it is imported into the registry where it is stored securely.
Who is Prometheus Research?
Prometheus Research is AOA’s partner in designing, building, and supporting AOA MORE and its many functions. They have spent the past decade building integrated registries to address the challenges of acquiring, integrating, and repurposing health data for biomedical researchers, academic health centers, philanthropic institutions, and professional societies. Staffed by a unique combination of clinical research informaticians and open-source software engineers, they stand apart from traditional “registry” companies with a partnership model that avoids software licensing fees and vendor lock-in strategies. Instead, they embrace the model in favor of empowering their clients to the point that they will no longer need most—if not all—of Prometheus’ expert data management consultation once the registry is completely built and running. Of course, Prometheus Research will continue to house and maintain the registry for AOA into the future and make improvements as needed.
What data is shared with AOA? Is it de-identified?
Only de-identified aggregate data is shared with the AOA. This data is used for benchmarking, i.e., the number of diabetic eye exams you performed last year compared to your peers. No individual patient data or doctor specific data can be seen by the AOA. Only individual doctors can see their own data.
How is data de-identified?
Prometheus Research and your EHR vendor have worked together to program AOA MORE. Data fields like a patient’s name, address, phone number, etc., are fields that will only be included in your reporting for reimbursements and are not included in the information to the AOA. The information about you and your practice are only used for you to see your dashboards and will not be visible to any reviewers or users of AOA MORE. It’s very important that your information stay private to you, and therefore AOA MORE will require that you enter a user’s name and password to view your data. All other viewing of data will be in aggregate/cumulative formats.
Single Sign On (SSO)
You can sign into AOA MORE using your AOA.org log in credentials. AOA employs Single Sign On to allow access to AOA MORE. SSO is a method by which one login ID works for multiple applications. In this instance, the same username and password that is used to access areas of AOA.org can also be used to access AOA MORE.
Do I need to install/download anything?
No. AOA MORE is configured at the level of the EHR vendor interface to retrieve the data from an individual provider's EHR. All set-up and configuration should be handled by EHR vendors and Prometheus Research for you. There are some vendors using software based systems versus cloud based systems, but they are required to do a central location of collection so your data can be pushed to Prometheus without you having to perform this step.
Can my staff (other than providers) access AOA MORE?
Yes, but only if you elect to provide access to any of your staff. Designated staff members may view your data in AOA MORE if you grant them access. Since you, the provider, grant these rights to the view the data, you may elect to revoke these rights to staff members at any time, but may require password changes, etc.
What information will be captured during this first release of AOA MORE?
Where do I learn MORE?
You can get additional information at aoa.org/MORE. There you will find FAQs, videos and other resources to teach you about AOA MORE and registry use in general.
Where do I go for technical support?
If you need technical support, first go to aoa.org/MORE.
I joined and cannot see my data in my AOA MORE dashboard. What happened?
If you have just signed up for AOA MORE, it will take 2-3 weeks for your registration and verification to be finalized. This critical time period is one where Prometheus tests that all data is being transmitted accurately from the EMR vendor. Once finalized, your data will be successfully “pushed” from your EHR to the registry and you can view AOA MORE dashboard statistics. After that, data is pushed once a week so you won’t see updates instantaneously. You will see them weekly.