Topic 5: Clarification of how ACOE will limit an extension for good cause of the deadline for compliance with the ACOE standards.

Excerpt from USDE Staff Analysis

-- The agency needs to clarify how it limits an extension granted for good cause before ACOE is required to take an adverse action against a program. [§602.20(b)]

 ACOE Proposed changes to address Topic 5:

That the Council accepts the following revision to the ACOE Accreditation Manuals regarding the ACOE's policy for "timeframe for compliance with standards " for distribution to the community of interest for comment.  (Wording to be added is underlined.)

"Timeframe for Compliance with Standards

In the event the Council determines that a program is not in compliance with any of the Council's standards, the Council shall require that such program take prompt action to correct such non-compliance with the relevant Council standard(s) within the applicable frame as follows:  12 months from the date of the Council's decision if the program is less than one year in length; 18 months from the date of the Council's decision if the program is as least one year but less than two years in length; or two years from the date of the Council's decision if the program is at least two years in length.  In the event the program does not bring itself into compliance with the applicable Council standard(s), the Council shall take prompt adverse action against the program. The Council defines adverse action as an official Council action such as the denial or withdrawal of accreditation.  The Council may grant good cause extensions for situations only where the program has made substantial, but not complete, progress toward compliance with ACOE standards, where a limited amount of time is needed to reach full compliance and where all reasonable alternatives for achieving compliance within the appropriate time period have been exhausted.

 Typically, the deadline for compliance will be extended for no more than six months.  The ACOE may grant no more than one extension to the deadline for compliance.  In cases where the standard with which the program is out of compliance relates to outcomes of the program, the deadline for compliance may be extended to the end of the current program year to allow the program to document outcomes (such as completion rate and Board scores.)

 When the Council signifies its desire to visit and evaluate an accredited institution, a failure by that institution to extend an invitation for a site visit may be interpreted as a lack of interest in further accreditation by the Council."

Please review the above proposed policy change and send any comments you might have by no later than January 27, 2014 via email to accredit@aoa.org; mail to Joyce Urbeck, ACOE Administrative Director, 243 N. Lindbergh Blvd., Floor 1, St. Louis. MO 63141; or fax to 314/991-4101.

The ACOE will consider the comments received and the adoption of the policy at the ACOE Winter Meeting on February 7-9, 2014.